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Kait

sunday | Fractional COO building brands & businesses. Efficiently.

I'm a Business Operations Consultant: sharing strategies with you, on you how to run your business with ease, live with freedom. Subscribe to my newsletter.

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Featured Post

The Flow: Say No Without Guilt

Hey Reader, One of the most challenging things is setting boundaries and keeping them... Have you ever experienced 'scope creep'? Where you're asked to do something, and a few hours / days / weeks later you're doing 10x more? Or you say 'yes' when in fact, you're on the brink of burnout! Perhaps you're like me and you love being of service, helping others and sometimes taking on more than you can chew at one time. Doing this tends to leave me feeling:😐 unable to deliver to the best of my...

3 months ago • 1 min read

Hey Reader, What do you do to end your work day? Before logging off, write down the top 3 things you’ll tackle tomorrow. This can help to clear any mental clutter before switching into mom/partner/runner/yogi mode! And it sets you up for a productive start the next day. Small habit, big impact! Another smart strategy coming your way next week, to help you get into The Flow! Warmly~KaitDid you find this useful? Feel free to share this newsletter!

4 months ago • 1 min read

Hey Reader, Here's a quickie: Schedule automated check-in emails between sessions. A simple “How’s it going with [goal]?” keeps clients accountable and engaged—without adding to your workload. Another smart strategy coming your way next week, to help you get into The Flow! Warmly~KaitDid you find this useful? Feel free to share this newsletter!

4 months ago • 1 min read

Hey Reader, Just recently, I was trying to explain to a client, via email, a pretty complicated user experience that I was trying to find a solution for. The long email and screenshots didn't seem to land. I recorded a quick (under 4 minutes) Loom video to screenshare and explain in 'real-time' what I was experiencing. She got it! Here's a trick: Instead of typing long explanations, send a recorded Loom message. This saves time, adds a personal touch, and reduces miscommunication. Try it this...

4 months ago • 1 min read

Hey Reader, I'm guilty of this–writing meeting notes in a notepad and then typing them up into an email to send as a summary of the meeting. Are you? Here's an idea that can save time and the duplication of effort: Create a simple template that you can use in the session / meeting. key points action steps next steps Copy, paste, personalise, send. More impact, less effort. Put an end to writing session summaries from scratch. I'm going to give it a go, you? Another smart strategy coming your...

4 months ago • 1 min read

Hey Reader, Is onboarding new clients taking up hours of your time? Create an automated welcome email with a scheduling link and a pre-call questionnaire. One-time setup = endless time saved. Clients feel guided, you feel organised. Win-win! Another smart strategy coming your way next week, to help you get into The Flow! Warmly~Kait PS. If you're a coach and looking to simplify your client onboarding–email me for my favourite client management tool recommendation that can literally do it all...

4 months ago • 1 min read

Hey Reader, Do you like having block time for 'deep dive' work that is uninterrupted? Block out ‘no-call’ days and set fixed availability. Use a scheduler (Calendly is my favourite) so clients book within your preferred hours—no more back-and-forth emails. Your time, your boundaries. Another smart strategy coming your way next week, to help you get into The Flow! Warmly~Kait Did you find this useful? Feel free to share this newsletter!

5 months ago • 1 min read

Hey Reader, Have you found yourself typing out the same response to the same question? If you answered 'yes' how about turning them into an FAQ page or a simple email template. Saves time and makes you look polished. Bonus: Your clients get instant clarity! Another smart strategy coming your way next week, to help you get into The Flow! Warmly~Kait Did you find this useful? Feel free to share this newsletter!

5 months ago • 1 min read

Hey Reader, You know those cringy (but crucial!) email follow-ups you have to send to ask when a (delayed) invoice will be paid? There's a way to avoid that and avoid having that horrible energy coarse through your veins! It's pretty simple:Set up automatic invoicing and payment reminders with your invoicing tools like Stripe, PayPal, or Dubsado. If you don't use any of those, there are other ways of setting up email automations that are linked to invoices you've sent.Doing this means that...

5 months ago • 1 min read

Hey Reader, Here's a simple rule that can save you a lot of time time ⌛: If a task takes less than 2 minutes, do it now. If not, batch similar tasks and set a dedicated time to complete them. This stops small tasks from piling up and eating into your focus time. Try it today and see how much lighter your to-do list feels! Another smart strategy coming your way next week, to help you get into The Flow! Warmly~Kait Did you find this useful? Feel free to share this newsletter!

5 months ago • 1 min read